Organising a company evening is an excellent strategy for strengthening team cohesion, motivating your staff and improving your company's image. However, it requires careful planning to be a success. Here are the key tips and essential steps to help you organise a festive and memorable event for your teams.
Why organise a company party?
To strengthen team cohesion
A company evening is an excellent way of strengthening cohesion between your colleagues. By incorporating team-building activities, interactive games and group entertainment, you enable your teams to get to know each other from a different angle, thereby strengthening team spirit. These moments of sharing are the ideal opportunity to bring your staff closer together.
Valuing employees and celebrating success
Organising a company evening allows you to highlight the successes and efforts of your employees, while boosting their motivation. It's an opportunity to thank them and celebrate collective successes. This contributes to a more positive and productive working environment.
Improving the company's image
A well-organised corporate evening is an opportunity to demonstrate that your organisation is both professional and human. By providing a pleasant setting for your teams and partners, you help to strengthen your image both internally and with invited customers and partners. This festive event can also be an opportunity to forge stronger relationships with your external partners.
key stages in organising a successful corporate evening
Define the objectives of the evening
Before organising your corporate evening, it's essential to define the objectives: strengthening cohesion, celebrating successes, offering your teams a moment of relaxation and encouraging inclusion. The programme and tone of the evening should reflect these objectives and the culture of your company.
Choosing the right date and venue
The choice of venue is crucial to a successful corporate evening. Choose a venue that is accessible and suited to the size of your team. For an original seminar, you can also choose an unusual venue, such as a rooftop or a themed room. This will add a unique touch to the event. You should also set a date well in advance to avoid scheduling conflicts.
See also: 8 ideas for venues for a corporate evening in Paris
set a realistic budget
To ensure that you don't exceed your budget, start by establishing an envelope that includes all items of expenditure: venue hire, catering, entertainment, etc. Remember to compare several quotes to optimise your costs while staying within your budget.
Design an attractive programme
Offer engaging activities
To capture your guests' attention and liven up the evening, plan a variety of fun activities such as interactive quizzes, mini-concerts or board games. These activities will encourage discussion and strengthen team spirit among your colleagues.
Planning the right catering
The choice of meal is also an important element to consider. For a company evening, you can opt for a buffet dinner, a cocktail party or a sit-down meal, depending on the atmosphere you want to create. You should also take into account the dietary requirements of your guests, so that everyone feels included.
Add an original touch
Add a theme to your evening or a dress code to make the event more original and festive. A themed evening, such as a Venice carnival or a fluorescent evening, can provide memorable moments. These little touches will make your corporate evening a unique event.
Communication and invitations for your company party
Identify the participants
Decide whether the event is for employees only or whether you want to invite partners or customers. Depending on your choice, adapt the communication and invitation management to meet everyone's expectations.
Create attractive invitations
Use an attractive design and a powerful message for both paper and digital invitations. Online invitations, for example, are practical and make it easy to manage responses.
Reminders to ensure participation
Send out reminders a few days before the event to guarantee that guests will attend and avoid unpleasant surprises.
Ensuring the evening runs smoothly
Plan the logistics
Plan a smooth welcome by setting up a clearly signposted reception point to direct participants' arrivals. Use badges or a check-in list to ensure a smooth reception. Make sure that the schedule for the evening, including speeches, entertainment and breaks, is well synchronised.
Managing the unexpected
Anticipate unforeseen events by providing back-up solutions for any logistical or technical problems. A dedicated contingency management team will ensure a stress-free and successful evening.
Measure the success of your corporate event
Collect feedback from participants
After the corporate evening, use a satisfaction questionnaire to gather feedback from participants. This feedback will enable you to improve the organisation of future events.
assess results against objectives
Analyse the results obtained in relation to the objectives set. Measure the satisfaction of participants and the impact of the event on the cohesion of your teams.
Call on professionals for flawless organisation
Advantages of an event organiser
Calling on experts in event organisation allows you to save time and benefit from their experience for optimum results. These professionals will come up with original ideas tailored to your budget and needs.
Criteria for choosing a service provider
Choose a service provider with a good reputation, positive recommendations and varied offers. Companies like Whereez, for example, can help you create memorable events that are well organised and tailored to your teams.
Organising a successful company party takes preparation and creativity, but by following these tips you can create unforgettable moments for your colleagues. A well-organised evening is an excellent way of strengthening ties, celebrating your successes and promoting a positive image of your company.
Make sure you define your objectives clearly, choose engaging activities and, if necessary, call in professionals to ensure that your festive event lives up to your expectations.
